116 Barton Road East,
There are three sections to the following information:
- About your personal data – the type of data that is collected or used, including when, how and why
- Your rights – all the ways that you can control what happens with your data
- Cookies – which types of cookies are set on your device by use of our website
The name and contact details you give and the content of your message(s) and professional details are retained for two reasons:
- By your consent
- As part of a ‘contract’ (only while you remain on the Register and we communicate)
- Your data submitted on the register application form will not be shared with anyone for any reason unless legally bound to do so
This is a contract for services. Your contact details are dealt with as above (consent and contract) – also these and the payment details (sent to me from Paypal) are retained for six years beyond the end of the contract for legal reasons – accounting law.
Your Rights The GDPR sets out clearly what your rights are. It also lays out deadlines for a reply and other rules which are reproduced for your information at the bottom of this section.Right to be informed Under GDPR you have the right to be informed about the collection and use of your personal data. This is a key transparency requirement. I must provide you with information including: my purposes for processing your personal data, my retention periods for that personal data, and who it will be shared with. This ‘privacy information’ is provided above. I must provide you with privacy information at the time I collect your personal data from you, in other words it has to be available to you before you fill in a form or hand over your data such as your email address. If I obtain your personal data from other sources, I must provide you with privacy information within a reasonable period of obtaining the data and no later than one month. There are a few circumstances when I do not need to provide people with privacy information, such as if an individual already has the information or if it would involve a disproportionate effort to provide it to them. The information I provide to you must be concise, transparent, intelligible, easily accessible, and it must use clear and plain language. Therefore if there is anything you do not understand, please get in touch.
Right of access You have the right to access your personal data and supplementary information. This allows you to be aware of and verify the lawfulness of the processing. You are entitled to confirmation that your data is being processed, access to your personal data, and other supplementary information as provided in this privacy notice
Right to rectification You have the right to have your personal data corrected if it is incorrect, or completed if it is incomplete.
Right to erasure
You may request, verbally or in writing, to have your data erased. This is also commonly known as ‘the right to be forgotten’. This right only takes effect when:
- Your personal data is no longer necessary for the purpose for which it was originally collected or processed,
- you withdraw your consent when the sole legal basis to hold this information is your consent,
- there is a legitimate interest in processing this data, which does not override your request,
- processing/analysing of the personal data was for direct marketing purposes and this is the use you object to,
- your personal data was processed unlawfully without a proper legal basis,
- there is a legal obligation to comply with your request; or
- if the personal data was processed to offer information society services to a child.
Right to restrict processing
You have the right to request the restriction or suppression of your personal data. In other words you want to stop the data being used but keep it on file. In this case your personal data cannot be used and can only be stored unless:
- you give your consent;
- it is for the establishment, exercise or defence of legal claims;
- it is for the protection of the rights of another person (natural or legal); or
- it is for reasons of important public interest.
This allows you to obtain and reuse your personal data for your own purposes across different services. It allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability. Doing this enables you to take advantage of applications and services that can use this data to find you a better deal or help you understand your spending habits. In general this rule exists for data held by big service providers, such as your call history or insurance or gas bill history. The right also only applies to information you have provided.
Right to object Individuals have the right to object to:
- processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
- direct marketing (including profiling); and
- processing for purposes of scientific/historical research and statistics.
- there are demonstrably compelling legitimate grounds for the processing, which override your interests, rights and freedoms; or
- the processing is for the establishment, exercise or defence of legal claims.
Exceptions: When you request access to your data, a copy must be provided free of charge. However, you can be charged a ‘reasonable fee’ when a request is:
- manifestly unfounded or excessive, particularly if it is repetitive, even when I have responded; or
- for further copies of the same information (that has previously been provided).
What are cookies? Cookies are small text files sent from a website and stored in the user’s web browser while user is browsing a website. When a user visits a website more than once, the browser sends cookies back to the website, allowing the website to recognise the user and remember things like their personalised details, or preferences. More information about cookies and details of how to manage or disable them can be found on www.aboutcookies.org.
What cookies does the National Hypnotherapy Register use? Performance cookies These cookies are used to collect statistical information about visitors to our website and the pages they view. These cookies do not collect information that identifies a visitor, all information is aggregated and used anonymously. An example of a service that uses these type of cookies is Google Analytics.
For more information on how to manage cookies, including opt-out of performance cookies please visit: http://www.aboutcookies.org/Default.aspx?page=1
If you require further clarification about any aspect of this policy, please contact Ian Epstein by email or by phone on 01 2960611.